Executive Assistant

In the office, are you the one always to help. Are you the one with all the interesting ideas. Well, then this may be the position for you.

What You’ll Do: • Provide administrative support of a highly complex and responsive nature to the President & CEO • Manage the executive’s workflow and priorities by knowing his real priorities, managing his schedule, anticipating steps ahead and keeping him focused on the most important projects • Schedule meetings, arrange appointments, and manage the executive's calendar. Manage requests for an executive’s time and attention to internal and external issues while ensuring schedule is met while key issues and matters are effectively addressed • Research, prioritize, and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature • Assist in the completion of projects and special assignments within the President & CEO’s purview, by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and making adjustments to plans • Prepare and research presentations that appropriately reflect the executive's style and professional acumen. PowerPoint design a must • Assist with speaking engagements including distributing executive’s bio and professional headshot • Coordinate arrangements and schedules for virtual and in-person meetings • Build and maintain positive work relationships with corporate management, industry leaders, songwriters, producers, artists, artist management, and press • Arrange corporate travel and meetings by developing itineraries, booking transportation, arranging lodging and meeting accommodations • Receive and handle all office mail and packages. • Process all office invoices • T&E preparation for President & CEO • Assist with organization of events and all office-related matters • Perform all general office duties, including ordering office supplies • Manage office gifting (holiday, employees and clients) • Reflect the executive’s style and company culture when carrying out activities • Deep knowledge and passion about Latin music • Must be bilingual Spanish speaking (written and verbal)

In addition to the EA responsibilities the candidate could also be responsible for the following:

Office Management : • Order office supplies • Process invoices for payment: • Receive calls to the main number on Teams • PCard Purchases and monthly reports Business Affairs • Draft regional deal memos including creative description, budget and financial highlights. • Circulate DMs for approval • Complete budget and financial highlights of US Latin deal memos • Circulate DMs for approval Misc

• Quarterly Global Newsletter: 3 slides highlighting US Latin and LATAM creative news, synch placements, etc.. • Update Investment Pipeline with A&Rs, and work with Rocio on the PPT presentation • Order plaques for writers (JewelBox) • Latin grammy logistics: SME party, hotels, local transportation, team events, dinner, etc • Holiday gifts to writers and team members

*this list is not exhaustive 🤣

COMPENSATION: Will discuss SALARY at interview ($$$$$$$)

Unlimited Earning Potential and Growth Here

No Salary Caps

To apply for this Position, click below 👇👇👇🔥🔥🔥:

https://beyoncevalbrun.wixsite.com/sonyrocmusicent/jobs/executive-assistant

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